Executive Projects Coordinator in Houston, TX at BakerRipley

Date Posted: 12/4/2019

Job Snapshot

Job Description

The Support Services departments at BakerRipley work in partnership with all divisions to maintain, operate and deliver services that help keep our region a place of opportunity for all.     

JOB SUMMARY:

The Executive Projects Coordinator is a thinker and a producer who supports the strategic goals of the President and CEO’s office with flawless organization, robust communication skills, and absolute discretion.  He/she is responsible for all administrative duties and project management in support of the President’s office and serves in a primary liaison role to the C- Team, Board Members, staff and strategic partners.  The Executive Projects Coordinator is a resourceful facilitator who must demonstrate the ability to manage and perform routine to advanced, diversified and confidential duties with tact and diplomacy.

CORE DUTIES AND RESPONSIBILITIES:

  • Manages and coordinates the daily operations of the President’s Office
  • Directs and manages the office activities including complex scheduling, travel and logistics
  • Attends meetings with the President and CEO and take notes of assignments and tasks assigned
  • Maintain the President and CEO’s contact database of over 3500 contacts
  • Maintains a support role on social media platforms in conjunction with the Marketing department as needed
  • Coordinate multi-task, multi-department projects if directed by the President’s Office
  • Coordinate the scheduling of President and CEO’s meetings and appointments as needed
  • Maintain, update and organize follow-ups to meeting assignments assigned by/to the President’s Office
  • Organize and draft plans as well as follow-up correspondence related to contacts made by President and CEO while attending events and public appearances
  • Brief, accompany and aid the President and CEO while she travels, attends events and make public appearances
  • Prepare and draft memorandums, correspondence

Job Requirements

MINIMUM EDUCATION:

Bachelor's degree (B. A.) from four-year college or university or equivalent combination of education and experience. Master's Degree preferred. 

YEARS OF EXPERIENCE:

At least 5 – 7 years of experience in support of a C level executive

SKILLS:

  • Ability to communicate with C-suite and board-level executives
  • Ability to handle confidential information in a professional manner
  • Ability to integrate within a diverse team and exhibit exceptional collaborative skills
  • Experience with WordPress and other website development tools
  • Experience with Social Medial Platforms
  • Experience in project management
  • Exemplary verbal and written communication skills
  • Attention to detail
  • Creative thinking skills and a strong commitment to social service
  • Proficiency in Microsoft Office and Adobe Creative Cloud

COMPUTER PROFICIENCY:

Microsoft Suite, Adobe Products, Adobe Creative Cloud, Photoshop, WordPress