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Executive Assistant to Vice President in Houston, TX at BakerRipley

Date Posted: 8/18/2018

Job Snapshot

Job Description

The Support Services departments at BakerRipley work in partnership with all divisions to maintain, operate and deliver services that help keep our region a place of opportunity for all. 

 
JOB SUMMARY:

The Executive Assistant will serve as point person for the VPs, with primary responsibility for all aspects of supporting the Executive team. This will include the handling of all scheduling, travel logistics, meeting preparation, and meeting follow up. In addition, the Executive Assistant will be responsible for managing a substantial portion of the inbound and outbound communication, often serving as a key liaison for communication with internal staff and external constituents. The position will involve significant interaction with Executive team.

CORE DUTIES AND RESPONSIBILITIES:

  • Under the VPs’ direction the Executive Assistant works independently to provide administrative support as well as specialized planning, organizing, scheduling and tracking of duties to ensure effective and efficient operations
  • Represents the VPs to both external and internal contacts and works collaboratively with all contacts to assist in accomplishing goals
  • Able to handle confidential and sensitive matters appropriately and demonstrates exceptional interpersonal and communication skills
  • Conducts administrative business functions competently in the absence of the VPs
  • Provides back-up support to other Executive Assistants
  • Other duties as assigned.

Job Requirements

QUALIFICATIONS/SKILLS

MINIMUM EDUCATION:

  • Bachelor's degree (B. A.) from four-year college or university and/or equivalent combination of education and experience
  • Experience interacting with Executive level staff preferred

YEARS OF EXPERIENCE:

  • 5 years of related experience and/or training

SKILLS:

  • Can handle confidential matters and build trust with the leadership team
  • Has an understanding and motivation for the importance of managing multiple competing priorities
  • Poise and calm under pressure, and the ability to integrate seamlessly in communication flows are all paramount
  • Ability to solve both common and unusual problems. Employee is consulted for clarification of policies only where needed
  • Ability to make executive and independent business and financial decisions
  • Requires in-depth analysis to interpret and evaluate obscure/vague information in the development of new solutions for complex technical and/or managerial problems. Exercises discretion and independent judgment in comparing and recommending numerous solutions.
  • Ability to prioritize multiple projects and coordinate and communicate responses for projects on a daily basis
  • Strong oral and written communication skills
  • Strong customer service, organizational, and analytical skills.
  • Demonstrated ability to write reports, meeting minutes, and business correspondence

COMPUTER PROFICIENCY:

  • Microsoft Office

PHYSICAL DEMANDS/CONDITIONS:

  • SITTING Remaining in the seated position
  • KNEELING Bending legs at knees to come to rest on knee or knees
  • STANDING Remaining on one’s feet in an upright position
  • STOOPING Bending body downward and forward by bending spine
  • WALKING Moving about on foot
  • CLIMBING Ascending or descending ladders/stairs/etc. using feet & legs
  • CARRYING Transporting an object using your hands or arms
  • PUSHING Exerting force on an object
  • LIFTING Raising or lowering an object X Under 10 lbs.,
  • 10-25 lbs.,
  • 25-50 lbs.,
  • 50-100 lbs.