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Contract Manager in Houston, TX at BakerRipley

Date Posted: 5/30/2018

Job Snapshot

Job Description

DIVISION PROFILE

The Support Services departments at BakerRipley work with in partnership with all divisions to maintain, operate and deliver services that help keep our region a place of opportunity for all.

JOB DESCRIPTION

JOB SUMMARY:

The Contract Manager will work with contract management and team members to manage the Agency’s overall procurement and contracting processes. Develop and monitor the initiation, review, approval and renewal of Agency contracts. Ensure contracts are processed timely with appropriate internal and external approvals and signatures. Manage both internal and external relationships.

CORE DUTIES AND RESPONSIBILITIES:

  • Draft proposal solicitation documents (RFP, RFQ, as appropriate) based on well-developed scope of work/services. Ensure correct and current contract template and terms and conditions are included, as well as all other documentation and information needed to successfully complete and publicize formal procurement announcements. Ensure adherence to Agency policies and procedures and Regulatory requirements
  • Support informal and formal procurement proposals through entire procurement process from proposal development through to vendor conference, evaluation, negotiation, contract execution and contract summary
  • Conduct negotiations in bid process and post contract award for contract conditions essential to protect the Agency and to maximize value
  • Draft, negotiate, and complete contracts to capture the best possible terms and conditions for the Agency
  • Develop timeline for formal procurements and update internal customer regularly on progress towards contract
  • Assist internal customers with scope of work/services development as needed
  • Ensure correct and current templates are used with applicable terms & conditions
  • Serve as contract administrator on awarded contracts. Assist internal customers and external parties with contract questions and issues
  • Assist vendors with electronic proposal submittals when applicable
  • Manage information flow through contract document management system
  • Provide contract reports and statistics to management as requested
  • Ensure compliance with historically underutilized businesses (HUB) and minority and women business enterprises (M/WBE)
  • Communicate with management regarding workflow status, contract issues, etc.
  • Complete special contract projects as required by management
  • Develop external relationships to expand knowledge of supply marketplace and internal relationships to understand Agency’s procurement needs

Job Requirements

QUALIFICATIONS/SKILLS

MINIMUM EDUCATION:

  • Bachelor’s degree (B.A.) from four-year college or university in Business, Education, Mathematics, Science, Computer Science or any other related field or equivalent combination of education and experience.

YEARS OF EXPERIENCE:

  • Previous experience actively managing or following procurement and contracting processes strongly preferred.

CERTIFICATIONS, LICENSES, REGISTRATIONS:

  • CPSM, CPSD, MCIPS, or a related certification is a plus