Purchasing Coordinator in Houston, TX at BakerRipley

Date Posted: 7/22/2020

Job Snapshot

Job Description

With excellent communication skills, an eye for detail and a focus on efficiency, the Purchasing Coordinator performs a variety of purchasing assignments in support of Procurement and Contract Administration. Assignments include but are not limited to procurement, purchasing, vendor outreach and maintenance, purchasing card administration, new account coordination, and specialized assignments. Works collectively with Procurement and Contract Administration to develop, educate and uphold relationships with internal and external customers.

CORE DUTIES AND RESPONSIBILITIES:

  • Responsible for the timely and accurate entry, proofing, maintenance, distribution and electronic retention of Agency purchase orders
  • Manage and support online document storage account, including retention, record retrieval, shredding and account reconciliation for the Agency
  • Develop, establish and maintain Agency vendor relationship processes, records and relations
  • Administer Agency wireless account, including ordering and account reconciliation for the Agency
  • Administer Agency fleet account, including establishing, maintaining and deactivating accounts
  • Set up online accounts with preferred Vendors for office and break room supplies and support ordering process
  • Administer Agency Purchasing Card system, including establishing accounts, support, and training for cardholders
  • Identify Co-Operative Purchasing opportunities and document participation requirements
  • Maintain complete, organized and accessible electronic records of all purchasing functions
  • Facilitate informal competitive bid quotations as requested by the program
  • Identify and assist in development training opportunities to increase program knowledge of purchasing activities; and provide technical assistance as needed
  • Improve the productivity and knowledge base of employees by providing continual training opportunities for Agency approved vendor websites and databases
  • Proactively pursue, a good working knowledge of local, state, federal and contractual rules and regulations, and incorporate this knowledge and best practices into work processes
  • Work alongside program and administrative staff to document and improve processes
  • Cross functional in all purchasing core duties and responsibilities
  • Prepare and issue timely and accurate reporting as directed by the Director or Purchasing Manager
  • Other duties as may be assigned at the discretion of the Director or Program Manager.

QUALIFICATIONS/SKILLS

MINIMUM EDUCATION:

Bachelor’s degree (B.A.) in Business, Education, Mathematics, Science, Computer Science or related field or equivalent combination of education and experience. 

YEARS OF EXPERIENCE:

Minimum of three years purchasing experience and/or training; knowledge and experience in grant funded procurement principles, policies and procedures a plus. 

SKILLS:

  • Strong customer service
  • Problem solving and negotiating skills
  • Results oriented with timely decision making ability
  • Process improvement experience
  • Ability to deal with ambiguity
  • Develop and Maintain relations at all levels with internal/external customers
  • Organizational and planning skills
  • Possess ability to work in a fast paced environment
  • Analytical skills

COMPUTER PROFICIENCY: 
Intermediate knowledge of Microsoft Office programs.



Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)