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Program Specialist – Weatherization (INTERNAL POSTING ONLY) in Houston, TX at BakerRipley

Date Posted: 2/5/2019

Job Snapshot

Job Description

Public Sector Solutions, a division of BakerRipley manages childcare subsidies in support of working parents throughout 60 counties in Texas, provides long-term recovery services for people affected by disasters, manages utility assistance for low-income individuals, and manages Workforce Solutions career offices across the region. Programs in this division are funded by public contracts and our reputation as an efficient and reliable steward of our tax dollars has seen this division grow over the years.

JOB SUMMARY:

The objective is to deliver the maximum energy efficiency measures allowable by the funding programs with superior customer service. Identifies, qualifies, and manages customers through the weatherization assistance program process. Responsibilities include working with inspectors, contractors and multiple customers receiving weatherization assistance. Enters standard production related information into data bases, spreadsheets, and contract reporting systems. Performs weatherization funder request for data base uploads, special project reporting, and weatherization data analysis. Approves invoices for payment, and prepares customer’s files in accordance with funding guidelines.

CORE DUTIES AND RESPONSIBILITIES:

  • Creates weatherization referrals from eligible customer applications. Monitors the throughput of eligible clients through the inspection and weatherization processes. Maintains specified inventory level of clients ready to be assigned to inspectors and contractors
  • Maintains databases and other project tracking tools as required, and creates new data base reports to support the implementation and management of the weatherization programs
  • Reviews the completeness of the initial inspectors’ assessments, audits, and work orders and assures that each follow program rules and guidelines based on knowledge of weatherization measures allowed by TDHCA and other funding programs, residential building science basics, and building material knowledge
  • Assigns weatherization jobs to contractors and tracks jobs to completion. Reviews contractor and final inspector documentation to ensure all documents and invoices are correct
  • Completes closeout documentation for each completed unit per program guidelines. Assigns expense control numbers to all invoices for payment and forwards to Accounting. Reconciles submitted invoices against accounts payable check registers and purchase acquisitions
  • Works with Weatherization Management and Accounting to ensure timely and accurate weekly, monthly and quarterly financial reports as required by TDHCA and other funding organizations
  • Conducts customer satisfaction surveys at key points in Weatherization process and compiles data
  • Performs other administrative duties as assigned

Job Requirements

MINIMUM EDUCATION:

  • Bachelor’s degree (B.A) from four-year college or university strongly referred;

YEARS OF EXPERIENCE:

  • 1 – 2 years’ extensive experience and/or training; or equivalent combination of education and experience

SKILLS:

  • Skilled in Microsoft applications including Word, Excel, PowerPoint and Access
  • Ability to prioritize multiple tasks and duties

COMPUTER PROFICIENCY:

  • Microsoft Word, Excel, PowerPoint, and Access