Program Assistant in Houston, TX at BakerRipley

Job Description

DIVISION PROFILE

Public Sector Solutions, a division of BakerRipley manages childcare subsidies in support of working parents throughout 60 counties in Texas, provides long-term recovery services for people affected by disasters, manages utility assistance for low-income individuals, and manages Workforce Solutions career offices across the region. Programs in this division are funded by public contracts and our reputation as an efficient and reliable steward of our tax dollars has seen this division grow over the years.

JOB DESCRIPTION

JOB SUMMARY:

Schedules appointments, gives information to callers, and otherwise relieves officials of clerical work and minor administrative and business detail by performing assigned duties.

CORE DUTIES AND RESPONSIBILITIES:

• Opens and routes incoming mail. Locates and attaches appropriate file to correspondence to be answered by employer
• Composes and types routine correspondence
• Organizes and maintains file system, and files correspondence and other records
• Answers and routes telephone calls, and arrange conference calls as directed
• Coordinates schedule and makes appointments
• Greets scheduled visitors and conducts to appropriate area or person
• Conducts research, and compiles and types statistical reports
• Coordinates and arranges meetings, prepares agendas, reserves and prepares facilities, and records and transcribes minutes of meetings
• Makes copies of correspondence or other printed materials
• Prepares outgoing mail and correspondence, including e-mail and faxes
• Performs other duties as assigned