Program Assistant in Houston, TX at BakerRipley

Date Posted: 5/23/2021

Job Snapshot

Job Description

CORE DUTIES AND RESPONSIBILITIES:
• Provides support and information to staff to help with the delivery of services to clients.
• Assists in the implementation of special projects, such, resource fairs and or training.
• Works closely with other collaborating agencies to identify issues affecting families
• Records information and resources into database.
• Scan and uploads documents into database and create electronic files.
• Maintains confidentiality and a professional demeanor when dealing with hurricane survivors and/or any information regarding     them and their families.
• Update Resource and vendor list
• Submit Request to add new vendors
• Provide innovative ideas and concepts to enhance Disaster Recovery Program.
• Answers telephone and gives information to callers or routes call to appropriate staff and places outgoing calls
• Check emails, and voicemails
• Ensure records are maintained in anticipation of external monitoring review.
• Assist with coordinating the logistical aspects of program events as needed.
• Reads and routes incoming mail. Locates and attaches appropriate file to correspondence to be answered by the respective          management staff.
• Composes and types routine correspondence; makes copies of correspondence or other printed material.
• Forward invitations to meetings to staff and partners
• Records minutes of meetings
• Schedule rooms and coordinate meetings as directed
• Creates, maintains and distributes standards manual for format of correspondence, memos, etc.
• Coordinate delivery of payments when necessary
• Submit Contracts Request when needed to procure goods and services.
• Keep record and reconcile all requests received.
• Other duties as assigned

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)