Grant Administrator in Houston, TX at BakerRipley

Date Posted: 10/21/2019

Job Snapshot

  • Employee Type:
    Full-time Regular
  • Location:
    Houston, TX
  • Job Type:
  • Experience:
    3 - 5 years
  • Date Posted:
    10/21/2019

Job Description

The Support Services departments at BakerRipley work in partnership with all divisions to maintain, operate, and deliver services that help keep our region a place of opportunity for all.
 
JOB SUMMARY:
 
Perform grant administrative and general accounting duties including transaction and analysis of grant and account receivable, general ledger and other related financial tasks needed for accurate and timely billing submissions to the funders of grant contracts.


CORE DUTIES AND RESPONSIBILITIES:

  • Ensure all expenditures are posted for each billing period
  • Review and research expense coding, as needed
  • Review general ledger for coding accuracy and initiate journal entries for corrections
  • Compile documentation and prepare adjusting journal entries for expense accruals
  • Prepare and submit monthly, quarterly and annual grant and contract billing reports and invoices to funding sources including providing service units and expenditures
  • Prepare regular reconciliations of accounts receivable balance sheet accounts as well as revenue schedules, reconciliations, etc., connected to grant and contract spending
  • Reconcile balance sheet accounts as well as revenue schedules, connected to grant and contract spending required for the Agency’s annual audit
  • Prepare analysis report on spending trends to report out to program managers/directors
  • Provide monthly expenditure GL reports and the summary reports to program staff
  • Prepare schedules, reconciliations, grant and contract close-out reports related to grant spending as well as review any contract close-out reports or other summaries related to grant and contract spending
  • Review reconciliations prepared by other Grant Administrators of balance sheet accounts as well as revenue schedules, reconciliations, etc., connected to grant and contract spending required for the Agency’s annual audit
  • Maintain grant and contract billing files including; monthly billing documentation, reconciliations, invoices, budget and subsequent budget amendments, closeout and monitoring reports, as well as any significant grant and contract correspondence
  • Communicate with external contract managers as well as internal program managers/directors to facilitate appropriate contract spending, billing accuracy and timely payment. Furnish, revise and update internal and external reports as necessary
  • Contribute to team effort by accomplishing related results as needed
  • Prepare information for closing of monthly an annual accounting periods
  • Assist with other accounting duties and special projects as needed
  • Performs other duties as assigned

Job Requirements

MINIMUM EDUCATION:

Bachelor’s degree (B.A.) from accredited four year college or university; or equivalent combination of education and experience

 

YEARS OF EXPERIENCE:

3 – 10 years related experience and/or training

 

SKILLS:

  • Experience and strong working knowledge with general ledger transactions such as adjustments, journal entries, reclassifications and reconciliations of accounts
  • Experience in non-profit accounting/finance or management of federally funded programs highly desirable
  • Experience with Workforce Solutions requirement knowledge

COMPUTER PROFICIENCY:

Knowledge of Financial Edge

Microsoft Office Excel