Grant Administrator in Houston, TX at BakerRipley

Date Posted: 10/1/2020

Job Snapshot

Job Description

The Grant Administrator performs accounting and grant administrative duties including general ledger transaction, financial review, expense, budget analysis, account receivable, and other related financial tasks needed for accurate and timely billing submissions to the funders of grant contracts.

  • Ensure all expenditures are posted for each billing period
  • Review and research expense coding, as needed
  • Review general ledger for coding accuracy and initiate journal entries for corrections
  • Compile documentation and prepare adjusting journal entries for expense accruals
  • Develop grant budget and adjust as needed based on expenditure analysis
  • Prepare and submit monthly, quarterly and annual grant and contract billing reports and invoices to funding sources including providing service units and expenditures
  • Prepare regular reconciliations of accounts receivable balance sheet accounts as well as revenue schedules, reconciliations, etc., connected to grant and contract spending
  • Reconcile balance sheet accounts as well as revenue schedules, connected to grant and contract spending required for the Agency’s annual audit
  • Prepare analysis report on spending trends to report out to program managers/directors
  • Provide monthly expenditure GL reports and the summary reports to program staff
  • Prepare schedules, reconciliations, grant and contract close-out reports related to grant spending as well as review any contract close-out reports or other summaries related to grant and contract spending
  • Maintain grant and contract billing files including; monthly billing documentation, reconciliations, invoices, budget and subsequent budget amendments, closeout and monitoring reports, as well as any significant grant and contract correspondence
  • Communicate with external contract managers as well as internal program managers/directors to facilitate appropriate contract spending, billing accuracy and timely payment. Furnish, revise and update internal and external reports as necessary
  • Contribute to team effort by accomplishing related results as needed
  • Prepare information for closing of monthly an annual accounting periods
  • Assist with other accounting duties and special projects as needed
  • Performs other duties as assigned


Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)