Executive Coordinator in Houston, TX at BakerRipley

Date Posted: 11/3/2020

Job Snapshot

Job Description

As a member of the Executive Administration team, you will join an incredibly talented and hardworking Administration department dedicated to advancing BakerRipley’s impact in the Houston region.

Reporting to the Senior Advisor to the President and CEO’s Office the Executive Coordinator is a thinker and a producer who supports the strategic goals of the President and CEO’s office with flawless organization, robust communication skills, and absolute discretion. They are responsible for all administrative duties and project management in support of the President’s office and serves as a liaison to the C- Team, Board Members, staff and strategic partners. The Executive Coordinator is a resourceful facilitator who must demonstrate the ability to manage and perform routine to advanced, diversified and confidential duties with tact and diplomacy

Expected Outcomes 

  • Effectively communicate with C-Suite and board-level executives
  • Integrate and exhibit exceptional collaborative skills to manage day to day President's Office activities
  • Manage projects using Monday.com on a weekly basis 

Essentials Functions 

  • Manages and coordinates the daily operations of the President’s Office
  • Directs and manages the office activities including complex scheduling, travel and logistics
  • Attends meetings with the President and CEO as needed and takes notes of assignments and tasks assigned
  • Maintain the President and CEO’s contact database of over 3500 contacts
  • Maintains a support role on social media platforms in conjunction with the Communications Team as needed
  • Coordinate multi-task, multi-department projects if directed by the President’s Office
  • Coordinate the scheduling of President and CEO’s meetings and appointments as needed
  • Maintain, update and organize follow-ups to meeting assignments assigned by/to the President’s Office
  • Organize and draft plans as well as follow-up correspondence related to contacts made by President and CEO while attending events and public appearances
  • Manages and updates all assignments from the President’s Office through Monday.com.
  • Brief, accompany and aid the President and CEO while she travels, attends events and make public appearances
  • Prepare and draft memorandums, correspondence and reports as directed by the President’s Office
  • Performs all other duties as assigned

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Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)